The Kenya Revenue Authority's eTIMS (Electronic Tax Invoice Management System) has fundamentally changed how Kenyan businesses handle tax compliance. Since its mandatory rollout, businesses are required to submit tax invoices electronically in real time — a shift that catches many off guard.
At Kits Technologies, we've helped dozens of businesses integrate eTIMS directly into their ERPNext workflows. The result? Automated invoice generation at the point of sale, real-time submission to KRA servers, and elimination of the manual data-entry bottleneck that plagued finance teams.
Key benefits our clients report after integration:
- Reduction of compliance errors by up to 90%
- Finance team time savings of 3–5 hours per day
- Instant audit trail accessible from the ERPNext dashboard
- Reduced risk of KRA penalties due to late or incorrect submissions
The integration works by hooking into ERPNext's Sales Invoice module. Every time a confirmed invoice is created, our middleware formats and transmits the required data fields — item codes, VAT amounts, customer PIN — to the KRA eTIMS API. A QR code is automatically appended to printed invoices, giving customers verifiable proof of compliance.
If your business is still managing eTIMS submissions manually or through a separate system, now is the time to consolidate. A properly integrated ERP eliminates double-entry, removes human error from the equation, and gives your CFO a single source of truth for tax reporting.
Want this working in your business?
Our team implements ERPNext, KRA eTIMS and M-Pesa integrations for organisations across Kenya and East Africa.
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